How to structure your interview answers in English (2024)

When you're answering interview questions, you need to use a structure for your answers so they sound clear and focused.

But why? This isn't a test, so why do answers need to follow a formula?

I hear a lot of answers that are disorganized, unfocused, and unclear. Following a simple structure fixes this problem.

The correct structure of interview answers

Here's my advice on making your answers to interview questions clear.

Use a 3-part structure in answers

Interview answers should have:

1. an opening – topic sentence (your main idea)

2. a middle – body (supporting details)

3. a closing – summary and a sign you're ending answer

Think about when you write a paragraph - you need to have the topic sentence first, then the body (the supporting ideas), and then the last sentence, which will either tie together the paragraph or lead to the next one.

1. Opening

Your opening should answer the question, without adding extra ideas or unnecessary words.

Here's an example.“What was your favorite class last year?”

Your answer should open with,“My favorite class last year was Enterprise Risk Management.”

This topic sentence is good because you are simply answering the question that was asked. You aren't adding extra information, answering a different question, or talking about something that isn't relevant.

Many people in this situation do not give simple, clear answers. In fact, many people answer a different question entirely.

Examples for openings for other common questions are below:

"What is your biggest weakness?"

"My biggest weakness is that I get frustrated and impatient when my employees don't do their work well."

or

"Why do you want to go to Harvard?"

"I want to go to Harvard because I plan to major in chemistry and Harvard has the best undergraduate chemistry program in the country and also has internships arranged with local pharmaceutical companies."

These openings are simple and clear and only contain information that is exactly answering the question.

2. Middle

The middle of your answer should give details that support your opening sentence.Give one, two, or three details. More than that can make the answer confusing.

"What was your favorite class last year?"

"My favorite class last year was Enterprise Risk Management. I liked itbecause I had never studied risk management before so I learned useful things that I know I"ll need it in my future career, and I also enjoyed our group discussions."

This answer gives two details to support the topic sentence.

Choose details to make the answer interesting or to give more information to support the statement.

If you get asked the question, "What are your strengths?" You need to say more than, "I have strong analytical skills."

You need to give evidence that supports this statement. Your interviewer doesn't know you, so they need to hear details to learn more about you and to decide whether you are a good candidate.

If one of your strengths is strong analytical skills,you need to show examples of when you used them.

"What are your strengths?"

"I have strong analytical skills.In my current job I have had a number of responsibilities where I was able to use this strength.One of these was working on the database project, where I had to review the data from each team and decide whether to approve it. Another example was the risk management project, where my role required collecting data from each group and assembling it into directives.”

Sharing exactly how you leveraged analytical skills will prove that you actually have them and show your interviewer how they made you a great asset to your team.

Step 3: Closing

Once you’re ready to finish your answer, it’s important to say something that shows you're finished.

I had one client who said, "That's all" after finishing each of her answers. Her answers were actually good – but when she added this last phrase she ruined all the work she had done because "that's all" isn't a good closing.

You need to say something that sums up your answer and shows you're finished.

"What was your favorite class last year?"

“My favorite class last year was Enterprise Risk Management. I liked it because I had never studied risk management before so I learned useful things thatI know I'll need it in my future career, and I also enjoyed our group discussions.So when I think about my classes last year, Enterprise Risk Management is definitely the one I enjoyed most.”

This shows that you're finished talking, and it also repeats the answer again. Why do you want to do that? It can help the interviewer remember your answer.

Examples for closings for other common questions are below:

Why are you interested in getting your MBA at Boston University?

“blah blah blah...And that’s why I want to go to school here. Thank you for taking the time to tell me more about it.”

Why do you want to work for our company?

“blah blah blah...For those reasons I’d love to work for [company].”

What is your greatest professional strength?

“blah blah blah...I would definitely say strong analytical skills are my greatest strength."

The benefits of using structure in your interview answers

Structuring your answers this way, with an opening, a middle, and a closing, will help you sound intelligent.

It ensures you are actually answering the questions asked.

It enables you to be direct, so the interviewer understands you easily.

The details give your answers depth and “prove” your point.

It also tells your interviewer that your answer is finishing so they can think about their next question.