Formal Letter Format: Format and Samples Download as a PDF here! (2024)

Ajmer Road, Jaipur - 26

November 12, 20XX

The Director ABC Classes Ajmer− 25

Subject: Enquiry about GMAT Coaching Classes

Dear Sir,

This is with reference to your advertisem*nt in the ‘The Times of India’ for GMAT Coaching classes. I have cleared my engineering with Computer Science as the main subject. I am interested in joining your institute for the coaching classes. Kindly let me know about the procedure of applying for the qualifying criteria and exam date (if any). I would also like to enquire about the duration of the concerned coaching program, the duration, and the number of classes per week along with the available mode of classes. It would be great if you could share the information about the fees payable and the study materials.

You.

Best Regards,

XYZ

Ajmer Road, Jaipur - 26

November 12, 20XX

The Manager Epitome Furniture Ajmer− 25

Subject: Order of furniture

Dear Sir,

As per our telephonic conversation, on behalf of our company, I would like to place an order for the supply of the following set of furniture.

Model No. Name of the Item Quantity

2356 Sofa 25

4568 Coffee Table

12

1256 Table 34

8907 Chairs 68

According to our last discussion, we are sending a demand draft of Rs. 50,000 as an advance payment for this order. The rest will be paid at the time of delivery. Kindly ship the above order at the above-mentioned address.

Kindly adhere to the terms of the agreement. We hope to receive the order in four working

days.

Yours truly,

XYZ

Ajmer Road, Jaipur - 26

November 12, 20XX

The Manager Epitome Furniture Ajmer− 25

Subject: Complaint against Order No. ET098654

Dear Sir,

This is with reference to Order No. ET098654 place on Oct 4, 20XX. The order consists of office stationery and business cards. As per the agreement, we were hoping to receive the order latest by Oct 8, 20XX. First of all the order did not reach in time. Also, the quality of the papers is questionable and the design of the business cards is not matching with the selected one. We have faced a lot of inconvenience due to this.

Kindly ensure that the order will be replaced latest by Oct 20, 20XX, failing which payment will be stopped or the order will be canceled from our end. I request you to look into the matter and do the needful as soon as possible.

Yours truly, XYZ

(General Manager)

Ajmer Road, Jaipur - 26

November 12, 20XX

The Manager PrintFine Delhi− 25

Subject: Reply to the complaint against Order No. AB93646

Dear Sir,

This is with reference to your Order No. AB93646 which you placed with our company on Oct 5, 20XX. We sincerely apologize for the inconvenience caused. Right now we are facing problems with. The supply from the manufacturer’s end. We ensure that we will replace the order latest by Oct 20, 20XX also such issues will not occur in the future again. We would appreciate your support on this matter.

Yours truly,

XYZ

(Manager)

Ajmer Road, Jaipur - 26

November 12, 20XX

The Manager PrintFine Delhi− 25

Subject: New Branch at HJ Colony

Dear Sir,

We are glad to announce the grand opening of a new branch of our company in QPR Colony,

Delhi on Dec 05, 20XX. You have been a valuable client to us. We are extremely delighted to inform you that this branch is also fully efficient. We have worked to make ourselves more efficient and provide you with better quality solutions. We are dedicated to providing you with the best service that you deserve.

We would be very happy to have you as our guest in our branch and encourage you to share your feedback about our products. Looking forward to your visit to our new branch.

Yours truly,

XYZ

(HR Manager)

Ajmer Road, Jaipur - 26

November 12, 20XX

The Manager AutoBoss Delhi− 25

Subject: New scheme for an automobile loan.

Dear Sir,

It provides us with immense pleasure to inform you that we have launched a new scheme for an automobile loan. As a respectable and trusted client, we are providing you with the details of this scheme. The rate of interest of this loan is comparatively lower to the schemes of other banks. The bank also provides an opportunity to buy or sell any of the automobiles.

Looking forward to hearing from your side. Yours truly,

XYZ

(Bank Manager)

Ajmer Road, Jaipur - 26

November 12, 20XX

The Manager AutoBoss Delhi− 25

Subject: Reminder for paying dues

Dear Sir,

This is to remind you that your organization has taken a loan of Rs. 2 crores on June 18, 20XX. As per the agreement and loan guidelines, on completion of one and a half year, you were required to pay back 80% of the principal amount with the due interest. Since now we have received just 50% of the principal amount. As the payment is due for a long, we would appreciate it if you could make the full amount deposit at the earliest.

I request you to kindly look into the matter within the next six working days. In case of failure of payment, strict legal action will be taken. Kindly acknowledge the matter.

Yours truly, XYZ

(Bank Manager)

The Headmaster

ABC School

Noida – 110096

12 August, 2022

Subject: Requesting permission to attend a family function

Respected Sir

With due respect I'm writing to ask your permission to attend a family event in Bangalore on August 21. I would need a three-day leave (from 20.08.2022 to 22.08.2022). I have obtained my class teacher's approval, and I will make sure to keep myself updated on the daily lessons and finish everything when I return. Please give me your consideration and your consent.

Thanking You

Yours Sincerely

Nilesh Kumar

Class- VIII

Roll No. - 31

Prakash (Your Name)

12th Street

ABC Colony

Narela (Your Address)

12 May, 2022

Name

Designation

Company’s/Organisation’s Name

Address (PIN Code)

Respected Sir/Ma’am

In this nation, XYZ is a social service organisation that caters to the needs of at-risk homes. Our new home needs considerable renovations and additions in order to meet city building regulations. Additionally, the counselling office needs office supplies, particularly a photocopier.

Your organisation can assist us by donating money, providing goods and services, or both. Here is a copy of our tax-exempt certificate. (Attach a copy). We will be very thankful for your assistance.

Thanking You

Yours Sincerely

Prakash Kumar

MD XYZ Organisation

Company, Inc.

546 Alphabet Drive

Noida

15 March, 2022

Mr. Madhav Sharma

Customer Service Representative

Widgets Galore, Inc.

756 Widget Street

Noida

Respected Sir

I am writing to you concerning a recent purchase of widgets. I placed a total of 50 widget orders for Company, Inc. on the Widgets Galore client webpage around two weeks ago, on October 1. Two days later, I received an email confirming the payment's receipt and the widgets' dispatch. I have not yet received the widgets, despite the fact that your website states that shipments should arrive at their location within 3-5 business days of being shipped. Do you know anything about the potential causes of the shipment's delay or its present location?

I've previously collaborated with Widgets Galore, Inc., and I have the utmost faith in both your merchandise and customer support. However, you might be able to give me a rough sense of when I might anticipate the shipping of widgets since we need it shortly. Please accept my gratitude in advance for any assistance you can provide.

Thanking You

Yours Faithfully

Sam Brown

Vice President of Company, Inc.

The Principal

ABC Public School

T Nagar

Chennai

12/07/2022

Subject: Request for on-duty leave for two days

Respected Sir

My name is Vikrant S. I am a student of class X (B). I've been chosen to compete in the state athletic competitions, which will take place at the M. A. Chidambaram Stadium in Chepauk on the 15th and 16th of this month. To represent the school and take part in the competitions, I need an attested on-duty application. I humbly ask that you send me a genuine certificate and an application for on-duty status so that I won't lose my attendance. I will be grateful for your help.

Thanking You

Yours Obediently

Vikrant S

Class- X (B)

Roll No. - 21

Shivaji Nagar

Pune

11 June, 2022

The Editor

The Times of India

Pune

Subject: Concern Regarding Increased Number of Road Accidents

Respected Sir/Ma’am

I’m Pranav, a responsible Pune resident, and would like to draw your attention to the increase in traffic accidents in my area. In recent years, the roadways have turned into a deadly trap. These crashes seem to be the result of reckless and hurried driving. In today's mechanised environment, people are frequently in a hurry. The warnings for accident-prone areas and speed barriers are disregarded. They don't give a damn about the rules of the road, or about their safety. The increase in the number of vehicles on the road is another element causing these collisions. Young people today want their own car. Young people who drive recklessly account for the majority of unsafe driving.

Through the esteemed columns of your publication, I would want to urge the authorities to take the necessary tough action against lawbreakers. Make sure that everyone who uses the roads is safe by educating people about traffic laws, the importance of speed barriers, and speed limits through public awareness campaigns.

Thanking You

Yours Sincerely

Pranav

A Responsible Citizen